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Monday, August 3, 2009

How and When to Give Notice

First off, don't be nervous. Giving notice is part of the natural progression of your career. Sometimes you need to change jobs to move up the ladder. While the butterflies may be flapping a bit in your stomach stay focused on the reason you are giving notice...to better your career.

When to give notice?

Give notice only when you have the written or electronic offer letter in hand and all of your questions are adequately answered about your future position. The last thing you want to do is leave your current job prematurely.

What day is best to give notice?

Friday. This way you can give the full two weeks notice (if needed) and start your new position on a Monday. Also, most employers are more relaxed on Friday and will have the weekend to cool off after you give notice.

How to give notice?

It's best to give notice both in writing and in person. Make sure you schedule an appointment with your boss and make it a high priority. If you want privacy ask to have the meeting in a conference room. When you speak with your boss get to the point. Tell your boss something like: I wanted to thank you for everything I've learned here but I accepted a new job and need to give you my notice. Stop Talking! There may be a few moments of unpleasant silence, but wait until your manager reacts to determine the continuation of the conversation. You don't need to say any more. If your boss asks what are your reasons for leaving you can reply that you enjoyed your time at the current company but feel it's time to move on. Keep things positive and don't let your boss get you to list specifics. If your manager insists on an answer, ask for an additional meeting at a later date. Lastly, make sure you ask your boss how he/she wants to handle informing other employees.

What to do before you leave?

Make sure you have two good references. Hopefully your boss has calmed down by now and you are able to request a good reference. Make sure you have your boss's work and mobile phone numbers as well as email address for easy future communication. It's a good idea to also have a back up management or peer reference from the company you are leaving.

Here is a written template:

DATE

COMPANY NAME
ADDRESS

Dear BOSS(ES) NAME(S):

It is with deep regret that I must at this time tender my resignation and give 2 weeks notice.

I greatly appreciate the opportunity I have been given to learn and develop. The time I have spent at COMPANY NAME has been most rewarding and helpful in my career, and I hope that my contributions to the company have been constructive.

Thank you for your time and consideration and I wish you all the best in the future.

Regards,

SIGNATURE

YOUR NAME

ResuWe.com, FightUnemployment.com

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